SoAR Meeting Minutes

Attendees: Attendees: There were 19 active members present at the meeting. They included: Doyle Tatum, David Reynolds, Jim Skeen, Joe Burley, Keith Frazier, Roger Sligar, Dale Windsor, Jim Neuman, Dan & Martie Hamilton, Steve Bellio, Joshua Holmes, Harry Holmes, Kevin Boyd, Brad Van Duser, Roy Green, Terry Bliss, Greg Burke, and Dave Fountain.

Member	Point of Business	Voting/ Results
Doyle Jim Harry	Opening: The meeting was called to order by incoming President Doyle Tatum at approximately 3:12pm. There were several topics on the agenda (approximately 18 items). The minutes of the January meeting were read by Secretary Jim Skeen. They were approved as read. Treasurer Harry Holmes reported that the club was very financially solvent. Exact numbers were not available due to final NSL monies involved.	N/A
Doyle	More Structured Meetings: President Tatum stated he intended to conduct the meetings in a more structured format (i.e. note cards for agenda items, etc.). He also announced the club would be having bi-monthly meetings. Meeting schedule for the remainder of the year is as follows: Aug. 21, Sept. 4, and Nov. 6.	OK
Jim	Non Email Members: It was presented to the meeting that the Board of Directors would keep in touch with non Email members by either Post Card mailers, or telephone.	N/A
Harry	Fiscal Year Discussion: Treasurer Harry Holmes presented a proposed budget for FY ‘00. Both he and President Tatum felt it to be a good idea to run the fiscal year from July 1 to June 30. This coincides with the NAR contest year and would give new incoming Board Members 5 months to prepare future budgets. This was voted on by the members present and passed by a unanimous margin. Treasurer Holmes also stated he felt the club would take in about $1090 for FY ‘00.	Unanimous
	Bi-Monthly Newsletter: Newsletter Editor Brad Van Duser presented a proposal of a new layout for the SoAR Spot. This was to be a single 11" x 17" sheet of paper, printed on both sides and folded down the middle. This would produce four (4) 8 1/2" x 11" pages. If additional room was needed, a single "off color" sheet of 8 1/2" x 11" paper could be printed and "stuffed" inside the original newsletter. This was Oked by the members and Brad asked that anybody having material send it to him either via Email (BradV@bellsouth.net) or US Mail (1202 Hampton Hall Drive, Atlanta, Ga. 30319). He also requested, if possible, to let him do actual scanning of any photos submitted.	OK
Doyle	Compensation for Trailer towing: President Tatum made a proposal to compensate anybody pulling the trailer to the launches. $10 to Cartersville and $20 to Perry. Joe Burley seconded the motion and it passed by a unanimous margin.	Unanimous
Doyle	Special Election for Officers: President Tatum stated the club needed to fill both the Vice Presidents position, as well as the Section Advisors post. Doyle nominated Dan Hamilton for Vice President. Harry Holmes seconded the nomination. Dan received a unanimous vote. Doyle nominated Dale Windsor for section advisor and this was seconded by Harry. Greg nominated Roy Green and this was seconded by Roger. Dale was voted in as the continuing Section Advisor.	Dan Hamilton VP Unanimous Dale Windsor S. Advisor Majority
Doyle	Possible new Officer Positions: President Tatum made a proposal that the club do away with the Section Advisor (not required by NAR) and the Member-at-Large positions and replace them with a) Information Officer, and b) Newsletter Editor. The Information Officer would handle the Web Page and any other electronic matters, while the Newsletter Editor would handle the printed material. This was tabled until the next meeting, as it would require a By-Law update.	Tabled
Doyle	The Classic, 2000: President Tatum proposed that we nominate B & B Hobbies as the next honoree for "The Classic" (2000). He also asked if the club would be willing to present a framed certificate to the honoree (retro-active). These proposals were seconded by Joe Burley and passed unanimously.	Unanimous
Doyle	Public Awareness Push: President Tatum announced a more aggressive Public Awareness program for the club. This would include "all day" displays held at the local hobby shops the Saturday before certain launches. Aug. 7 at B & B Hobbies, then Oct. and Dec. at Hobbytown. Vice President Hamilton and Martie were placed in charge of getting the "display" together and coming up with staffing for the events.	Unanimous
Doyle	Contest Committee: President announced the appointment of a "Contest Committee" for the upcoming year beginning July 1. This would be headed by Mick Meet ‘99 Chairman Steve Bellio. Doyle also nominated Steve as full time Committee Chairman. This was seconded by Greg and passed with a unanimous vote. The contests upcoming are: a) SOM 5 (Sept. in Perry), b) Quadrathon ‘99 (Nov. in Cartersville), c) Mick Meet 2000 (March in Perry), d) The Classic, 2000 (May in Cartersville) To continue with the contest committee discussion, the events for the upcoming SOM 5 were announced: 1/2A Helicopter duration, B Boost Glide, B Parachute Duration, C Eggloft Duration, E Super Roc Duration	Unanimous
Doyle	Boy Scout Program: President Tatum announced SoAR would create a new "Boy Scout Program", whereby we would assist the scouts in getting their rocketry merit badges. The first session would be held at Geac August 1st for the building session and then fly the rockets at the August 8th launch. In addition to this, it was approved by the members present to: a) Waive launch fees for such events, b) Waive launch fees for any "visitor" coming to a launch with a SoAR member. Member Terry Bliss also mentioned SoAR may want to participate in the "Atlanta Area Scout Show" in November. [Note: This "Show" will be held next year] SoAR could put up a display if "sponsored" by a local Troup. More information to follow on this possibility later.	Approved
Doyle	Discussion of RSO Procedures: President Tatum wanted to solicit more ways we could make the launches safer by strengthening the RSO procedures at the launches. This actually falls on the "Safety Check Officer" (SCO) position. Some items discussed were: a) To refer all "F" and above motors or scratch built models to the SCO at all times, b) Add a second page to the "field rules" sheet to explain what the SCO would be looking for (Secretary Skeen to take on this task), c) To make "hard" rules on launch lug diameters and advise members of possibly adding more than 1 set of L.L.s to their models, Required minium Launch Lug diameters: 1/4A - C motor rockets = 1/8" and D & E motor rockets = 3/16" and F & G motor rockets = 1/4" and H - J motor rockets = 3/8" and d) Harry & Doyle to make up SCO signs so that folks can find the SCO.
Doyle	General Discussion Items: The following items were discussed in general: a) Possible annual club Picnic or Banquet, b) Club incorporation, c) Church launch ‘99. Date = Sat. July 24; Location = TBA, [Note: Ray Evans, 1st Baptist Church of Snellville, had to postpone the launch - more info to come later] d) Possible "kids range" at the launches, e) Possible "Rocketry Workshop" items. Mentioned were: Motor Retention devices, Altimeters, Transitioning from "low" to "mid" power rocketry, clustering, lighting tech- niques, dipping firestar igniters.	N/A
Doyle	New Launch Field Search: President Tatum announced the possibility of looking for a new Launch Field. He stated that only the Board of Directors should make a "Request for Proposal" to the land owner. Members seeing a possible location should contact President Tatum. It was also mentioned that a "reward" could be offered to the person responsible for finding a new field ($100). This was made an agenda item for the August meeting.	Table