SoAR Meeting Minutes

Attendees:
There were 17 active members present at the meeting. They included: Jim Skeen, Jeff Fellman, Terry Bliss, Andy Bliss, Roger Sligar, Scott Hughes, Keith Hudgins, Doyle Tatum, Martie Hamilton, Dan Hamilton, Steve Bellio, Tim Davis, Mike DeLuca, Blaine DeLuca, Roy Green, Dave Fountain, and Ron Stancil.

Opening:
President Steve Bellio called the meeting to order at approximately 3:10pm. This meeting was held at Geac, Doyle’s place of employment for space purposes. Secretary Jim Skeen read the minutes of the January meeting. They were approved after a motion by Doyle and second by Ron to accept.

Treasurers Report:
Treasurer Martie Hamilton reported we had $351.54 in the bank after the purchase of the Pace American 8’ x 10’ club trailer from the Trailer Source in Smyrna.

Trailer Workday:
It was stated that the club was going to have a workday on Sunday, March 12 in order to outfit the new trailer. This workday would be held at the Home Depot in Acworth.

Club Logo:
General discussion took place about creating a club logo that could be used on caps, T-shirts, window decals and the new trailer. A motion was made by Dan and seconded by Ron to allow Mike Deluca to develop suitable / printable Logos and report back.

Newsletter Situation:
Due to the workload of Newsletter Editor Brad Van Duser, it was decided the club needed to look for another member to fill this position.

Launch Dates / Rainouts:
It was brought up that the club may want to move up the April launch to April 2^nd due to the possible insurance problem. Dan made a motion to leave this decision with the Board. The motion was seconded by Steve and passed. Along with this discussion, it was proposed to have a “hard date” for rainouts. This would be 2 weeks after the original launch date.

Macintosh Reserve Park:
Public Relations Officer Terry Bliss reported on possibly holding launches at Macintosh Reserve in Carroll County. The field there offers a very long and somewhat narrow recovery corridor along the Chattahoochee River. Doyle proposed that we might have an “impromptu” launch there sometime.

SoAR Store:
Discussion was held regarding opening a “SoAR Store” to sell Caps, T-shirts, etc. Mike Deluca offered to operate the “store”. It was also discussed we might hold a contest for the Logo and offer a $50 certificate to the store for the winning entry. See above section on “Club Logo”.

Lost & Found:
It was decided to post an area on the web site for Lost and Found items at the field. Doyle to handle.

Achievement Program:
Discussion was held on creating an “achievement program” for members. This would be something like NARTREK with different levels (i.e. Setup, PM, LCO, RSO, etc) that would result in an award. Coined the name “SAPTREK” for “SoAR Achievement Program”.

Launch Guidelines:
Dan presented his plan on having a “launch director” for each of the launches in order to share range duties. The launch director would be responsible for recruiting volunteers to do the duties needed for launches. Also mentioned was the possibility of having a “flyers meeting” during the lunch time period and creating a “duty roster” on the web.

Mick Meet 2000 Status:
It was reported that GAMMA and SEARS were to help with range equipment for the upcoming Mick Meet 2000. Mike Nehez will be contest director and would need a canopy and tables for the scale judging. Ron Stancil will provide the raffle prizes at the Mick Meet. These include 2 Trident, 2 Orbital Transport, 1 Deltie, and 2 Gyroc kits from JimZ plans. Thanks Ron!!! Jim would provide the “single flight” flight card template. Ron will handle the printing. The members Oked the payment for Bill Dauphin’s room in return for covering the Mick Meet for Sport Rocketry.

Boy Scout Camporee:
This is to be held in October in Covington. Items discussed included:
- 600 flights expected
- discussion on CA vs Wood Glue
- discussion of bulk kit purchase thru round table scouts
- Idea of build session on Friday night
- Dan & Terry to work on together
- Dan suggested large rocket display and demo launch
- Newsletter needs to be done to hand out (Doyle suggested)
- Terry suggested getting Scouts to print
- Terry wants TV / Media for launch – Terry to pursue
- Write up in Sport Rocketry (Doyle suggested)
- Dan advised several members of Troop 1294 will attend
summer launches before to pre-earn merit badge

Committee Update:
Terry Bliss reported that the Civil Air Patrol wanted rocket donations. Terry felt they would need $10 per rocket. The already have some rocket kits. The Cadets plan on being at the April launch. Terry suggested we do another public awareness session at both Hobbytown and B & B Sales. It was suggested that kids could buy kits and we could help build them on site. A suggestion was made to do B & B before the Classic in May.

Youth Program:
Suggestions were made as to the following:
- pursue this in April
- Weather to questionable in March
- Latest issue of Sport Rocketry had article
- suggested getting in touch with them (??) (David)

SOM-6:
A motion was made by Doyle and seconded by Dan to have the same events as last year. This passed. Steve will take care of the sanctioning fees.

Donation of PA System to GAMMA:
Dan suggested we donate a PA system to GAMMA for their launches. A problem was brought up regarding this – it is our backup PA we are talking about. This is a good idea, but it is our backup unit. Maybe if we get a new PA, then donate (Doyle).

Old Trailer disposal:
Doyle will take the old trailer home until Hobbytown is notified. Also discussed was the fact Hunter Johnson is paying storage fee for trailer.

Pulling Trailer to Perry:
Doyle will put out a notice on E-Mail about pulling the trailer to Perry. Hunter will not be available that weekend.